Best todo list software mac

You can also annotate documents with comments and thoughts during team meetings.

2. Things 3

Sync all of your data across your devices to keep them secure and easily accessible. The app lets you effortlessly create notes, tasks, and to-dos. You can put all of your tasks in the perfect order and be able to track them. Furthermore, Simplenote lets you synchronize with the cloud to access them from any of your devices. Creating and managing task is quite upfront. The app comes with a clean UI that allows you to comfortably view and track your notes and tasks.

You can print, export and share your lists with friends. Sync your files with cloud services to keep them safe.

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Though Any. GoodTask 3 is a fully featured task or project manager for Mac. The app syncs with the default Reminders and Calendars to let you manage them with ease. You can quickly edit your tasks thanks to the bulk editing and deleting features. You will be able to duplicate, change due dates, and add tags to easily access any tasks. The dark theme lets you comfortably use the app at night. And with Today widget support, you can keep track of your tasks more conveniently. With the availability of so many impressive options, choosing one is not an easy task.

However, you can go with a particular one keeping in mind your requirement. Have any of these task managers won you over? Let us know about them in the comments. Reviews Apps. Dhvanesh Adhiya. Last Updated: March 14, pm. Pro version comparatively expensive. No location-based reminders.

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The Pro version unlocks extra features but is on the expensive side. Pros: Collaborative. Rich with features. Supports wide range of platforms. Includes features useful for GTD. Cons: Unusual restrictions on both free and paid accounts. No free trial. Some features don't work as expected. The free version has tight restrictions, so be prepared to pay for the premium upgrade.

Pros: Well-designed app. Clean interface. One-time purchase rather than subscription. Cons: No collaboration features, location-based reminders, or web app. Only compatible with Apple products. No free version. Pros: Strong feature set. Includes some features for GTD followers. Treats notes, habits, lists, and outlines as separate from tasks. Cons: Paid tiers of service have many limitations. Collaboration only possible among paying members. Ugly interface. Pros: Simple and elegant list-making app. Excellent implementation of nested lists. Easy to rearrange items.

Cons: No due dates, reminders, recurring settings, or calendar integration. Requires Pro account for Dropbox backup and password protection. Pros: Great features in free version. Lovely interface. Good selection of desktop and mobile apps. Supports collaboration. Cons: No longer actively supported, except for security updates. Some features behind the times.

If you're looking for a new to-do app, however, you're better off picking up something that will last. The Best Online Collaboration Software for The Best Note-Taking Apps of Jill Duffy is a contributing editor, specializing in productivity apps, as well as health and fitness technology.

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Find Out More…. In many ways, our list of criteria has not changed much since when we first published our recommendation for this space. A task manager needs to be easy to get our ideas into, it should offer several organizational options, and it needs to be available on all our devices. However, other considerations have melted into the background. Do we need to look for apps that offer syncing?

And although some of the newer alternatives to this space deserve a look, our recommendation will be limited to those tools that are genuinely focused on managing projects and tasks. Here are the criteria we considered in more detail. To be sure, there are plenty of other options. The productivity category of the Mac App Store is full — ridiculously so — but there is a lot to sift through, and not all of it is high quality.

There are also plenty of web-based applications that may suit your needs best see Asana , Basecamp , Flow , Remember The Milk , or Trello. Many of these are more focused on teams and less on personal productivity. While not as customizable as some of the other options, Things is just so well-designed and hits enough of our criteria that it comes out as our top choice.

However, this is a difficult choice to make. There are really no wrong choices here. While Things is our choice as the best option, you cannot go wrong with any of the contenders. While not quite as powerful as OmniFocus, 2Do offers more flexibility and options than Things wrapped in a nice interface.

And Todoist is a very solid option that works well with a team and gives a consistent experience across devices. While aesthetics were at the bottom of our list of criteria, the look and feel of Things 3 is so good that I want to start there. To be clear, the design of this app goes far beyond how it looks. Things has always been a pretty app, but Things 3 brought that aspect of being pleasing to another level.

A lot of apps use animations to add cues to their interface; Things makes it buttery smooth. Animations are tricky. When done right, they can add context, give subtle hints about what is possible, and add delight. Cultured Code nailed the balance between subtlety, utility, and delight with the interactions included in the latest version of Things. When we talk about the design, we should also include the navigation of the app itself. Any good Mac app includes keyboard shortcuts that enable the user to be more efficient. Things 3 nails this as well. Open the app and just start typing. Rather than force you to open the Quick Find modal, Things starts displaying search results when you type anywhere in the app that is not an input.

Why not just show people what they need immediately? A pleasure! One has to search to find a piece of functionality that is not available via the keyboard. When it comes to design, there is one characteristic of Things that got my attention more than any other. That is…. When I first gave Things 3 a look, this is the feature that sold me.

A long time ago, Things was my first task management tool as a new Mac user, but with the slow development times at Cultured Code and a lack of sync support, I made a move to OmniFocus. For the better part of 5 years, I never gave Things any further consideration. When I first tried Things 3, something clicked for me. I wrote about it in my initial review :. There always needed to be a secondary piece of software required. Things 3 is the first tool that made me think there was a chance I could handle it all in one place.

And indeed, a project in Things feels very much like a blank document rather than a rigid checklist. There is space for notes and reference information that does not feel like a simple free-form text field that is a second-class citizen in the apps UI. We spend an inordinate amount of time sorting through hundreds of apps to find the very best. We put together a short list of our must-have, most-used apps for increasing productivity. Using the Quick Entry dialog, you can quickly type a customizable shortcut and enter in a new task.

Most task management apps offer this feature, but what I like about Things is, again, the usability. The form includes all the necessary fields, while also including excellent support for using just the keyboard. Even better, with the Things Helper, you can create tasks from a currently selected item in other apps. Using this, Things will include a link back to the original item.

Using one master inbox for all your inputs becomes a lot more feasible with this type of functionality. On iPhone and iPad, Things is increasingly supported by other third-party apps thanks to its behind-the-scenes URL scheme. Our favorite email app for the Mac and increasingly for iPhone and iPad as well plays nicely with Things; inside Spark, you can simply swipe an email in your email list to send the entire email message or just a link to your Things inbox so you can act on the email as though it were a task.

The Verdict: Which is the best to do list app that I should use?

One of the aspects of Things that has always been important is how it structures the tasks that make up your life. That allows you to structure your projects, tasks, and checklists according to the various roles you play project managers, designers, and accountants, but parents, volunteers, coaches as well. It even gets its own icon!


  • Best to-do list apps of 12222 for managing tasks for the Mac.
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  • 8 Best To-do List Apps on Mac to Easily Manage Your Tasks.

This approach to the foundational structure in Things makes it easy to focus on one area at a time. Further down the structure, each project is also given a nice visual treatment. Again, this concept of a blank document works well. This allows you to include any background information or reference materials required at the top of the project. From there, you create the tasks required to complete the project.

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The Best To-Do List App in - Pros, Cons, and Our Top 10 Picks

If your project has specific categories of tasks or is broken into segments, Things lets you create headers to add structure to the project itself. Further, each task can include notes or documentation, and tasks can be recurring or include a checklist. Add it all up, and you get this beautiful document of what needs to be done. You can set this view up to sit on the side of your screen as you plug away. Another aspect of Things 3 that I admire is the consideration of how to use time.

Yes, you can assign a due date for tasks or projects, but you can also specify a time when you want to work on your tasks but they are not necessarily due. This is how you add items to Today.

The best to-do list apps for Android and iOS

This implementation in Things is very well thought out. If I have a task I want to complete tomorrow, I set that value in the task itself all from the keyboard, mind you. Most other task managers would treat this as an overdue item and give you a glaring read badge.